Our second annual Palms and Ponies Model Horse Show will be held in St. Augustine, FL, at the St. John’s Agricultural Center. Palms and Ponies will start at 8:30am on March 26th.
The Agricultural Center does allow outside food in the hall, however not where the carpet is. There are several food establishments nearby and the lunch break will be 45 minutes to an hour long as close to noon as possible, during this time the hall will be monitored.
ST. JOHN’S AGRICULTURAL CENTER FACILITY USE REGULATIONS
Security must be present at anytime during your presence. Set up can be done during Agricultural Center work hours (Monday – Friday, 10:00 AM to 5 PM, excluding county holidays.)
If your event is on Saturday, you can come in the Friday before at 12:00 noon until 5:00 PM to set up and decorate. No event will be allowed to continue past 11:00 PM, this includes your clean-up time. YOU MUST OUT BY 11:00 PM, so plan accordingly.
YOU are responsible for cleaning the auditorium, kitchen, restrooms and grounds. You are required to remove ALL trash and garbage, sweep and mop the floors. Provided for clean-up will be mops. Dust mop, mopping bucket, and brooms, all other cleaning utensils (rags, cleaner, etc.) will be your responsibility. You must also provide the replacement trash can liners. Clean-up must be completed immediately following your event. You will be expected to initial a clean-up check list BEFORE & AFTER your event (included in this packet). Failure to follow this procedure will result in a NON-REFUND of your deposit or an assessment of additional funds.
- HEAT and AIR:
Thermostats are located at the front of the auditorium and on both back walls by the closets. They work on timers. Set the timer for at least two hours. The timers automatically cut off, however, if you leave before the timer is off, please turn the dial to “0”.
All decorations must be removed and removed from premises at the time of your clean-up process. This also includes those in the parking lot. Decorations or signs may be put up on the walls (in moderation). They are NOT TO BE TAPED UP. Push pins or thumb tacks may be used. NO large nails will be allowed
- KITCHEN UTENSILS and MATERIALS:
Only pre-prepared or catered food is allowed to be served out of the kitchen. You may use the ovens and stoves to re-heat your food. Also no one is allowed to use the materials or utensils that are currently stored in the kitchen. You (or your caterer) MUST furnish all required utensils. The refrigerator and the gas and electric stoves may be used, as well as the ice in the ice maker. Please leave the scoop for the ice maker attached to the outside of the machine. The cooler can be used for storage, but all food items much be removed at the end of your event.
- CONFETTI – RICE – BIRDSEED:
NO confetti, metallic tinsel, rice, etc. is allowed in the building or on the grounds.
- TABLES and CHAIRS:
There are approximately 60 six-foot tables (30” wide) and 200 chairs for your use. Tables and chairs MUST be wiped clean and stored according to the diagram included in this package.
- NO SMOKING:
Please remind your group that smoking is NOT permitted in the auditorium, lobby, restrooms, or anywhere inside the building. When smoking outside, please ask guests to use the cigarette butt containers located outside all exterior doors.
- OVER-NIGHT CAMPING:
ABSOLUTELY NO over-night camping is permitted on the property at any time. We are not responsible for items left in vehicles.
- BEER KEGS:
No beer kegs will be left in the building or on the grounds. THEY MUST BE REMOVED AS SOON AS YOUR EVENT HAS FINISHED. Alcohol may only be served if the rental party obtains a liquor liability insurance policy.
NO ALCOHOLIC BEVERAGES in any form are allowed outside the auditorium, this includes all surrounding grounds located at the Agricultural Center/Wind Mitigation Building.
No streamers, balloons or other decorations will be strung up or attached to the flagpole.
- FOOD or BEVERAGES ON CARPETED AREA:
NO food or beverages will be allowed on carpeted areas of the building. This includes the front lobby area and hallways leading to the restrooms. Please make your guests aware of this policy.
- SPARKLERS or FIREWORKS:
NO FIREWORKS or SPARKLERS are allowed to be used INSIDE OR OUTSIDE the building.
MAXIMUM CAPACITY IN THE AUDITORIUM IS 220 PEOPLE
It is a violation of fire codes to have more people than that.